(or the importance of logistics)
The more prepared you are & feel, the less fear & anxiety you will feel before a crucial presentation at work. 💫
Also, control what you can control & don’t bother about the rest. 💯
Those are two top-notch tips for helping you understand the paramount role of preparation.
In this context, there is one set of things you must take care of BEFORE the big day: 𝘁𝗵𝗲 𝗽𝗿𝗲𝘀𝗲𝗻𝘁𝗮𝘁𝗶𝗼𝗻'𝘀 𝗹𝗼𝗴𝗶𝘀𝘁𝗶𝗰𝘀
The place where the presentation will take place plays an essential role in your psychology & final performance.
That’s even more imperative if you speak at a place outside the corporate environment (like a hotel conference room or a congress center).
HOWEVER
Feeling comfortable & in control in the usual presentation room at the corporate premises is of equal gravity. 🙌
𝗛𝗲𝗿𝗲 𝗶𝘀 𝘁𝗵𝗲 𝗹𝗶𝘀𝘁 𝗼𝗳 𝘁𝗵𝗲 𝗧𝗼𝗽-𝟳 𝘁𝗵𝗶𝗻𝗴𝘀 𝘁𝗼 𝘁𝗮𝗸𝗲 𝗰𝗮𝗿𝗲 𝗼𝗳 𝗯𝗲𝗳𝗼𝗿𝗲 𝘁𝗵𝗲 𝗽𝗿𝗲𝘀𝗲𝗻𝘁𝗮𝘁𝗶𝗼𝗻 𝗱𝗮𝘆
✔️ The size of the room.
A very large room requires extra effort or equipment to make yourself heard & understood.
✔️ The seating arrangement
(round table, seats in rows or other?). It can affect the way you talk or look at your audience.
✔️ The equipment.
Is there a laptop, projector, mic, or flip chart? Or do you have to take care of having what you need?
✔️ The room lighting.
If you show graphs or rich media (like videos), you need low lighting so your audience can properly consume that content. Curtains or blinds may help.
✔️ The light switches.
If you have to dim or turn off the lights, make sure you know how to do it quickly or ask for help from a colleague.
✔️ Outside distractions.
If the room is noisy or located near busy areas, you will need a higher volume to avoid distracting your audience.
✔️ Parking arrangement.
You may laugh now but hear me, being able to park at the venue without hassle can help you avoid time pressure, stress & loss of focus.
EXTRA TIP:
if it is not possible to visit the place & control the presentation logistics beforehand (=the previous day or days), simply arrive at the venue early enough & get yourself familiar with the setting.
So, the next time you present, cover this list in advance. 𝗔 𝗽𝗿𝗲𝗽𝗮𝗿𝗲𝗱 𝘀𝗽𝗲𝗮𝗸𝗲𝗿 𝗶𝘀 𝗮 𝗰𝗼𝗻𝗳𝗶𝗱𝗲𝗻𝘁 𝘀𝗽𝗲𝗮𝗸𝗲𝗿.
➡️ What do you say? Can taking care of your presentation’s logistics help you deliver? Share your viewpoint & personal stories in the comments 👇
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In the meantime, feel free to DM me 📨 for any questions or help you need with your presentations. I can help and/or guide you with no strings attached.
No robot or automation there, just me, #TheRealCecile, 🙌 to respond to your message as soon as possible & connect.
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